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How to prevent running out of your NDIS budgets too soon

Updated 10 July, 2020
Overspending depicted on a laptop with a  red line graph shooting out of the screen.

Keeping track of your budgets is one of the most important parts of the NDIS journey. If you don’t manage your budgets properly, you risk running out of your funding and having to pay for a support out of your own pocket or not receiving it at all.  

In this article we share some advice about how you can protect yourself against 'overspending' and look at some of the tools that are out there to help you.   

The budget basics 

Your NDIS plan outlines how much money you’ve been allocated for each category of supports. Usually these budgets cover a 12-month period and can only be spent on their specific support category (except for most Core Supports budgets, which are flexible).  

How to manage your budget 

The NDIS puts you in charge of the supports you receive – which means you’re also in charge of ensuring those supports are paid for. Actively managing your NDIS budget is vital if you want to avoid running out of your funding before the end of your plan. Here's how to best do this: 

1. Plan your budget:

Divide your budget into smaller chunks to see how much money you have to spend each month, fortnight, or even week. Remember that your spend might not always be the same throughout the year. For example, you might require additional supports during the holiday periods. 

2. Track your budget:

Once you’ve broken your budgets up and worked out how much you have to spend on each support, you’ll need to stick to it. So keep a close eye on your service providers’ invoices and track your total spend. If you notice you’re overspending one month, you’ll know that you have to try and spend less for the next month. If you have Plan Management in your plan, your Plan Managers can help you track your spending. Plan Partners provides Plan Management too, find out more here

Tracking tools   

Staying on budget can be tricky, but there’s lots of handy online tools that can help. The Plan Partners Dashboard - also available as an App - is one such tool that was designed to help our Plan Management customers easily stay on top of their budgets. This Dashboard shows how much of each support category’s funds you’ve spent and how much you have left - all in a simple, easy to understand table. You can also track the payment status of each of your invoices as they move through the payment process with the NDIS. On top of that, we also send our customers a monthly overview of their spending in each category, so they’re reminded about the status of their NDIS plan. 

A safety net 

To avoid the nasty surprise of a larger than expected invoice, we recommend setting up a service agreement with your providers that outlines an agreed upon budget. With a current service agreement in place, the Plan Partners team can make sure your spending is aligned to this budget, giving you a safety net against any accidental overspending – a first for the sector. 

Exceeded your budget?  

If it looks like you’re going to run out of money before your NDIS plan ends, don’t panic – there are still some options available to you. 

Firstly, explain your situation to your service provider and see if there’s anything they can do to help ensure your supports aren’t interrupted, or explore cheaper services that you can cover with your remaining budget.  

Failing that, contact your Local Area Coordinator to see if it’s worth requesting a review of your NDIS plan in which you can ask for additional budget. Be mindful that this can be a lengthy, evidence-based process and isn’t always successful, so you should never rely on it – and if you do, you should ask for one as early as possible and not wait until the final months of your plan. 

Another risk – underspending

It’s not just overspending that can put your supports at risk; underspending is also something you need to protect yourself against.

This article explains why underspending your NDIS budgets is a risk as well, and how to avoid it.  

Top Tips 

  • When you get your NDIS plan, establish which supports you can receive under each category and then estimate how many hours of each you’ll need. 

  • Actively track your spending and how much you have left to spend – don’t just guess. 

  • Track each support category separately, as most budgets in your NDIS plan can’t be transferred between categories. 

  • Online tools, such as the Plan Partners Dashboard, can make it easy to track your budgets and see how much you’re spending. 

  • Plan Managers can help with paying your invoices and tracking your budgets. Support Coordinators can support with understanding your budgets and organising your supports. Plan Partners offers both. If you don’t have these services in your NDIS plan, you could consider requesting a review to get them included. 

  • Before they provide a service, agree with your service providers what services they will be providing, for how many hours and for which price. Ask to set up a service agreement to get this clearly covered.  

  • Service agreements are also a handy tool to protect you against overspending. At Plan Partners, we can use them to create a ‘safety net’. This basically keeps an agreed upon amount of funding aside for a specific service, which gives you and your service provider peace of mind.   

  • If you do think you’ll be overspending your funds, you could consider requesting a review of your NDIS plan – but don’t rely upon this, as you might not be successful.  

Have any questions?

Don’t hesitate to reach out for help! Our friendly team is always at hand to discuss what we can do for you.  

Just call us on 1300 333 700 or leave your details here and we will contact you. 



Plan Partners logo
Dawn Kelly (not verified)   15th July, 2019

This is a very useful document
Information contained within has not been forwarded to clients about to start planning, I shall spread the word
Thank you

Plan Partners logo
Plan Partners   15th July, 2019

Hi Dawn,

Thank you for your comment. It is great to hear that you found our article useful and that you have forwarded it to your clients. If you need any more information or would like to discuss with us how else we could support your clients with the NDIS, feel free to contact us any time on 1300 333 700 or

Warm regards,
the Plan Partners team

Plan Partners logo
Dawn Kelly (not verified)   31st July, 2019

I am actually a mother of a disabled 50year old, and am in the process of getting information together to start planning. This article highlighted some useful information that I was not aware of
Thank you

Plan Partners logo
Plan Partners   31st July, 2019

Hi Dawn,
We're happy to hear that our article has helped you in your situation. If you have any questions relating to the NDIS, Plan Management and Support Coordination, feel free to give us a call on 1300 333 700. We're here to help.
Alternatively, provide us with your contact details using this link and we will get in touch with you:
Warm regards,
The Plan Partners team

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